Top 10 Best Virtual Data Rooms Providers In 2022

There is such a wide variety of choices available on the virtual data rooms market, many companies find it difficult to select the “ideal” virtual data room for their needs. This is due to the fact that not all virtual data room software packages have the same number of functions, and their levels of quality also differ.

Similarly, certain virtual data rooms are intended for specific transactions; thus, using them for any other purpose may not yield the desired results. On the other hand, this article will help you learn more about virtual data rooms, including the great features they have and the most common reasons why they are used.

Top 10 Best Virtual Data Rooms Providers

It is important to note that this list Best virtual data rooms is prepared on the basis of features, customer ratings, and other similar factors.

Google Workspace

Google Workspace

Google Workspace is used by thousands of businesses and professionals all over the world. It is both a data repository and an online collaboration platform, and it offers a high level of security and a wide feature set. On Capterra, Google Workspace has had over 11000 ratings, earning it a rating of 4.7 stars. The primary purpose of Google Workspace is to make it easier for geographically separated enterprises and teams to collaborate with one another. The most significant features of Google Workspace are high-definition (HD) audio and video conferencing, screen recording, a content library, and team messaging. The most exciting part? There is also a free version of Google Workspace available.


The virtual data rooms offered by Intralinks have earned a respectable rating on Capterra, and the majority of commercial transactions make use of them. Deal makers can choose from one of three fundamental Intralinks models; nonetheless, the platform’s prices are higher than those of its rivals. However, despite the fact that Intralinks VDRs are pricey, they are extensively employed in the process of mergers and acquisitions.

These VDRs provide all of the tools that are required to make the deal-making process run smoothly, and the fact that they also have excellent customer support makes their argument even more compelling. On the other hand, using the VDRs offered by Intralinks might be a little bit of a challenge, and the level of customisation offered by Intralinks is also lacking. In a nutshell, intralinks are better suited for dealing with large-scale commercial transactions.

iDeals virtual data rooms

iDeals Solutions is a corporation with headquarters in the United Kingdom as well as offices in a number of countries throughout Europe. The particular software technology that this firm is known for, such as a data room, sets it apart from its competitors. IDeals was an early innovator in the data room sector, and the company’s data room services have since garnered the confidence of hundreds of thousands of attorneys, bankers, managers, and other top professionals, as well as organizations of varying sizes and sorts.

The virtual data rooms provided by iDeals provide an abundance of capabilities in addition to those that are required. These VDRs are equipped with an in-built library of legal forms that are necessary for the processes of litigation. Aside from that, virtual data rooms like iDeals are exceptionally helpful in the event of a bankruptcy. iDeals stands out from its rivals in the industry because of the quality of its customer support service, and its VDRs are compatible with Mac OS X, Windows, Linux, Android, and iOS. iDeals lets its users choose from free trials and three different price tiers.


FirmRoom is an option that should be considered if you are searching for a virtual data room that is both extremely simple to operate and packed with helpful features for the storage and administration of data. In fact, Slack, Salesforce, and Office 365 can all be easily integrated with Firmroom’s data rooms.FirmRoom is an ISO 27081-certified platform that caters to a diverse variety of corporate sectors, most notably mergers and acquisitions. Firmroom’s virtual data rooms are often used by well-known companies such as J.P. Morgan, Baird, and Pfizer. The company offers a free trial period of 30 days and sends out bills once a year.


One of the most established players in the virtual data room industry is Caplinked. Since it first began conducting business in 2010, Caplinked has provided its services to tens of thousands of enterprises of varying sizes. The fact that Caplinked virtual data rooms have all of the essential qualities of a physical data room in addition to being simple to use, makes them an excellent option. Instant chat, a dashboard, and documents created in Microsoft Word and Excel that can be edited are among the most significant features. The firm provides a free trial period and bills on a yearly basis.


Sharefile, which was developed by Citrix Systems, makes it incredibly simple to store and exchange extremely sensitive corporate information in an encrypted environment. ShareFile VDRs make even the most complex business transactions simple, such as venture capital investments, mergers and acquisitions, private equity transactions, and due diligence. The ability to monitor documents is one of ShareFile’s most significant features; using this capability, you can effortlessly track any document. ShareFile can also be integrated with Google Suite and Microsoft OneDrive, amongst other services. Sharefile VDRs are an option that you should think about using because of their high level of security, their ease of use, their 4.6-star rating on Capterra, and their flat cost.


In the mergers and acquisitions (M&A) sector, Merrill Corporation is a well-known and highly respected brand name. Datasite is one of the top virtual data rooms (VDRs) when it comes to performing M&A due diligence, and the firm offers solutions for complicated M&A transactions. The insights provided by Datasite, together with its superior security and round-the-clock customer assistance, increase the likelihood that business transactions will be successful. Some of the most important features are project management, query management, redaction, digital watermarking, sandbox, dashboard, and visual analytics.


SecureDocs has been given a rating of 4.9 on Capterra, and these virtual data rooms are well-known for their intuitiveness, speed of setup, ease of use, and extremely transparent pricing structures. Watermarking, drag-and-drop functionality, bulk uploads, audit logs, and authorization settings are just some of the useful features that are included in SecureDocs. The fact that SecureDocs VDRs do not have collaboration options that are on par with those offered by their rivals is the one and only downside of these products. Despite this, the organisation provides a test run at no cost and boasts an exceptional customer service department.


Sharing secret business papers with your investors, partners, and customers via Digify’s virtual data rooms is an extremely efficient and effective process. Digify VDRs are frequently utilised in the context of litigation, mergers and acquisitions, fundraising, and other types of transactions that include sensitive data. Image protection, document access revocation, collaborative tools, automatic watermarking, licencing management, audio and video protection are some of the most significant features. On Capterra, Digify has been given a rating of 4.9 stars.

Vitrium Security

Vitrium Security has made it simpler for companies to store their intellectual assets, patent rights, product designs, and other essential business papers in a secure environment. Vitrium data rooms are utilised for the purposes of data administration and deal management by businesses, professionals, and enterprises. Data rooms are an invaluable addition to any company due to their superior customer support service and comprehensive collection of practical features.


Software technology, such as virtual data rooms, has evolved to the point that it is now an essential component of today’s enterprises. A variety of virtual data rooms are available, each specialising in a particular business sector and offering a unique set of functions. You may find that the suggestions made above are helpful when making your final decision about the name of your business.

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